Rooms

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STUDY ROOMS

AVAILABILITY: The 4 study rooms on the second floor are available for single or group use. 

CAPACITY: The rooms have a standard capacity of 6 to 8 people, but two rooms may hold up to 12 people; please contact the library for more than 8 people so we can reconfigure the tables and add chairs to the room ahead of time.

TIME LIMIT: 

• 2 hours, once per day per person or group.
• You may stay longer if no one else has the room reserved.
• Other members of a group who have used the study room cannot book additional times the same day.

EXTRAS: 

• All rooms have white boards; dry-erase markers are available at the Help Desk.
• You may reserve or ask for the 65" TV with HDMI hookups to display information on a large screen.
• Food is not allowed in study rooms, only covered drinks.
• The rooms will not be locked while in use. Do not leave your belongings unattended.
• Paint, glitter, clay, wet glue, and other messy supplies and activities are not permitted in any study rooms.

BOOKINGS:

Fremont cardholders may reserve a room online at least one day in advance. For same-day registration Fremont cardholders should call or chat with us to make the reservation.

Rooms may be reserved no more than two weeks in advance.

• To claim your room, check in with an ID or library card at the Adult Help Desk.
• Arrive on time. After 15 minutes past your reserved time, the room may be given to another patron.
• Patrons without a Fremont Library Card may use study rooms on a walk-in basis, subject to availability, but cannot make reservations more than 30 minutes in advance.

MEETING ROOMS

When not in use by the Library, its partners, or government agencies, our meeting rooms are available for local community groups. These rooms differ from the smaller study rooms meant for groups of 12 people or fewer.

Who Can Reserve a Room

Any community group or individual hosting a meeting for more than 12 people may reserve a room. The contact person reserving the room must have a valid Fremont Public Library District card.

What You Can Use the Rooms For

Meeting rooms are available for activities that won’t disrupt regular library services. This means no loud rallies, big ceremonies, parties, or social events.

Meetings do not need to be open to the public, but if they are open to the public, you must abide by our Publicity Rules (see below).

Publicity Rules

Groups are responsible for advertising their events and must clearly state that the Library is not hosting the event. Advertisements or invitations should include the following statement:

“Fremont Public Library provides meeting room space as a community service.
The Library does not sponsor or endorse this event or the group hosting it.”

Reservations

• The person reserving must be 18 or older and have a valid Library card.
• Reservations require Library approval.
• Rooms can be booked no more than 45 days, and at least 7 days, in advance.
• Each group may reserve a room for up to 3 hours per day, and no more than once per month.
• Reservations can’t be transferred to another group.

Accessibility

All rooms are wheelchair accessible. Restrooms and vending machines are nearby. If someone needs special accommodations under the Americans with Disabilities Act, the group hosting the meeting must make those arrangements.

Full Meeting Room Policy

LEARNING LAB: 

Accommodates up to 20 people; has a drop-down screen and may also reserve up to 6 laptops to use with your group to conduct online training.

Room setups available include:

COMMUNITY MEETING ROOM: 

Accommodates up to 30 people in discussion, classroom or games configurations. 

Room setups available include:

For more information, please refer to our Meeting Room Policy or contact us.

Reserve a Meeting Room